Board Openings

The following Board Positions are up for nomination!

President

The President shall:

  1. Be the Chief Executive Officer of MOTA and preside at all meetings of MOTA and of its Board.
  2. Be bonded, the expense of said bonds being borne by the Association.
  3. Be the official liaison for MOTA in conducting business with AOTA.
  4. Guide and conduct the activities of the Association consistent with its Articles of Incorporation, Bylaws, strategic plans, organizational policies and procedures, and Affiliation Principles Agreement with AOTA.
  5. Have the power to sign all written obligations of the Association and shall have the general powers of supervision and active management typically vested in the office of President.
  6. Have the authority to sign checks and other financial contracts and obligations, as to the Treasurer.
  7. Prepare an agenda, schedule, and convene all Board meetings.
  8. Attend all Board meetings or appoint a designee.
  9. Receive reports from all Board members managing the functions of the Association.  
  10. Have the power to appoint an individual to act as an officer pro tempore at any meeting as necessary in the absence of any officer.
  11. Have the power to appoint all Ad Hoc Committee Chairpersons and shall be an ex-officio member of all committees except a Nomination and Awards Committee.
  12. Prepare an annual report for the Maryland Occupational Therapy Association, Incorporated, which shall be presented at the Association’s Annual Business Meeting and made available to the membership. 
  13. Have the power to authorize an aggregate excess expenditure of no more than 5% of the allotted yearly budget upon 10 day notice to the Board.
  14. Provide the Secretary updated records and files that may be pertinent to the office, operation of the Association, and the continuity thereof.
  15. Attend or send a president-designee to the Association of State Affiliated Presidents (ASAP) meeting or other meetings to officially represent the Association.
  16. Maintains communication with AOTA Representative Assembly Representative from Maryland.

Secretary

The Secretary shall:

  1. Be responsible for the meeting minutes, records, documents, and archives of the Association.
  2. Secure, archive, and manage the physical and virtual places of storage for MOTA records and documents.
  3. Attend all Board meetings or appoint a designee.
  4. Oversee the filings of official documents.
  5. Have the authority to sign an organizational declaration affidavit.
  6. Maintain and update the MOTA policy on document retention at least every three years.
  7. Maintain a calendar of Board meetings, provide meeting notices, and distribute former Board meeting minutes to participants at least two days in advance.
  8. Take roll call, record attendance, and document minutes during Board meetings and at the Annual Business Meeting or appoint a designee.
  9. Work with the President in compiling an annual summary of all actions taken by the Board. 
  10. Maintain and regularly update an official contact list of MOTA Officers and their terms of service, Trustees, and selected business contacts.
  11. Participate in the maintenance of MOTA reference documents and lists such as purchased and/or retired equipment and the history of the organization: past officers, scholarship awardees, etc.
  12. Monitor and notify the Board of timelines to update business contracts and official documents with the Association.
  13. Be the main liaison with institutions holding records or artifacts pertinent to MOTA, such as the American Occupational Therapy Foundation’s Wilma L. West library.
  14. Update MOTA stationery on request of the Board.
  15. Arrange for MOTA documents to be notarized if needed.
  16. Participate in the update of standard operating procedures for this position and the training of a successor to the position.

Executive Vice President

The Vice President shall:

  1. Discharge the duties and/or have the powers of the President in the absence of the President or President-Elect or during a vacancy in both the offices of President and President-elect.
  2. Attend all Board meetings or appoint a designee.
  3. Provide the Secretary updated records and files that may be pertinent to the office, operation of the Association, and the continuity thereof.
  4. Maintain the Association Bylaws and Standard Operating Procedures and chair any ad hoc committee to revise the Association’s Bylaws.
  5. Be the official liaison for MOTA in conducting business with the licensing board for the state, the Maryland Board of Occupational Therapy Practice, or have the power to appoint a designee for this function.
  6. Be the official liaison for MOTA in conducting business with the administrator for the State of Maryland Office of Appointments and Executive Nominations.
  7. Assume responsibility for recruiting candidates for impending vacancies on the Maryland Board of Occupational Therapy Practice consistent with Maryland statute § 10-202. Board membership.
  8. Participate in the update of standard operating procedures for this position and the training of a successor to the position.

Student Representative

The Student Representative shall:

  1. Provide a student perspective on issues that impact occupational therapy.
  2. Attend board meetings.
  3. Serve as a liaison between MOTA and its student members

MOTA board positions run for a period of three years with rare exceptions. Former officers are happy to assist in training new officers and will pass on documentation and materials needed for each position. For a description of each role, please see MOTA’s Bylaws. If you would like more information, please reach out to Jennifer Wingrat, Vice President – Awards & Nominations.